What Is Full-Time Equivalent And Why Is It Crucial?

Are you still wondering what is full-time equivalent (FTE), if yes then you have landed in the perfect place? Any organization recruiting staff either on a part-time or full-time basis requires getting its money’s worth.

FTE is one of the processes businesses might use to figure out the extent of the workload of the personnel. It facilitates managers to evaluate the worker’s workload and as an extension on the whole team and company.

The convention of FTE has different angles but rounds up to wage and accounting elements. Despite this, measuring the full-time equivalent is also rational from the perspective of forecasting the future workload an organization can take and assist with its successful management.

Thus, let’s take a comprehensive look into the full-time equivalent.

Wrapping the basics: what is full-time equivalent?

Full-time equivalent (FTE) assists you in recognizing the number of full-time and part-time workers that make up your employees in terms of full-time personnel.

For example, a couple of part-time job staff can be equivalent to the sole full-time worker. It aids organizations in estimating staff demands when hiring new employees.

Additionally, it’s a structure you may need for tax-based credit transactions and ACA (Affordable Care Act) agreements.

The idea of FTE is frequently used by organizations and educational institutions to evaluate the work and effort of the employees or students.

Businesses choose this method to transform the work done by part-time workers into the successful equivalent of work accomplished by full-time workers.

The calculation of FTE is more towards the number of working hours instead of the employees. To understand it simply, you can recruit four employees to work part-time for 10 hours per week and their average FTE would be 1, which is considered standard.

Didn’t get it?

Well, let’s try to stretch the ending part. 2080 hours are the standard FTE in a year. This appears from the fact that the organization, under regulation, has to ask its workers to work for 8 hours a day, 40 hours in a week becomes 2080 hours on an annual basis.

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This does not count for off days, different kinds of paid leaves and other variables. These are ideally the number of hours a worker is supposed to work for the business on an annual basis.

From the case above, let’s consider you have four part-time workers working to produce leads for your business, and they each put in a couple of hours of work regularly. This appears to be 8 hours a day that provides you with the value of one full-time equivalent.

Therefore, the business can then determine the number of workers required in the company according to the needed hours for the specific project. To get a corresponding amount of completed work as one full-time equivalent, the management can recruit the right mix of personnel.

Understood some points now?

Well, it was all regarding what a full-time equivalent is and how it is utilized in a company. Now for the other part, let’s know why any business must use the process of FTE.

Reasons For Importance Of Full-Time Equivalent For Your Company

Executing the FTE process in the company has various advantages.

While organizations are in search to skyrocket their sales and achieve this objective the full-time equivalent method is helpful. This is completed by facilitating enhanced performance and handling accounts within budget.

1. Assigning Employees To Departments

Companies use full-time equivalent to organize employees across departments depending on budgetary limitations. Allocation is also obtained by management, depending on the kind and level of required work in each department.

For example, in the case above we discussed the team of part-time workers who work for lead generation. At this moment, such employees may be categorized into diverse teams also. Some may be working on your lead gen software whereas others may be making landing pages and forms.

That is where a full-time equivalent can be handy as you can find out the number of full-time workers required for the specific task and accordingly give positions to personnel.

Based on the policies and regulations that the company has to follow, categorizing positions in a single manner or another may offer the financial benefit.

Normally, a single full-time equivalent is equal to another job opening, but that is not the example all the time. Part-time workers sharing the job can enhance up to one FTE. Well, some activities do not need a full-time employee.

2. Project Management And Allocation

Organizations take up projects depending on their capability and workforce to manage additional projects. Additionally, the range of projects a single employee can handle varies from business to business and even on the scale of projects.

For example, in the scenario of the marketing agency, one worker can work on diverse projects at once because all projects may not need the complete 8 hours of work. Therefore, the same cannot be considered for the developer working on app development.

To ensure greater productivity, you can recognize the project needs and predict the range of full-time equivalent required. Accordingly, you can handle your project and allocate them to your workers.

Moreover, to track the time taken by the workers to work on the project, you can consume time management solutions such as actiTIME.

Measuring the FTE can assist you to recognize the connection and match it in contrast or future demand.

What is additionally?

Most companies also outline their project schedules so that they can keep an eye on their performance and full-time equivalent can assist with this as well.

3. Budget Forecast, Management, And Allocation

The discussion has already been done regarding the accounting aspects of the full-time equivalent process a couple of times sparsely in the following sections. But to know it better here is the explained description.

Each worker has a cost to the company, which is distinct as per the role, designation and experience. More proficient employees are forecasted to offer more work in less time relative to less knowledgeable ones.

So for successful project management, every organization requires to recognize the needed number of workers while considering their capability to work.

By using the full-time equivalent process, recruiting managers will perk up the understanding of the types of employees they require to recruit while staying whiting the budget limitations. And once the worker is inducted and on board, a similar method can facilitate allocating the projects as per the bandwidth. With this, any organization can adjust its recruiting process and forecast the budget depending on how much work is needed and how much can be transferred.

4. Recognizing The Role-Based Capacity

In addition to the last point, any organization which awareness what full-time equivalent is and how it can be measured can influence this method for role-based allocation.

For example, a call centre can determine how many calls an average caller can take in eight hours. Based on the answer, they can recognize the number of calls a part-time caller can consider and how many full-time callers can take. This can assist call centres to plan their outsourcing choices as per the budget.

Which kinds of companies must use full-time equivalent?

Full-time equivalent is the smart logic to assist organizations to figure out the amount of human capital they need for their project. While it is a vital method, many organizations will get an advantage from it over others.

Firms with long-term projects such as construction companies or app development or software agencies, engineering organizations etc, require using the FTE system. The objective is to decrease fustigation and work with concise workers and numbers.

Using the full-time equivalent process makes these firms more knowledgeable, capable and successful in recruiting personnel or outsourcing their work.

With the estimation of full-time equivalent, organizations can aggregate their human capital and establish an authentic project and time management plan while making sure that the work is accomplished on time.


FTE facilitates firms to determine the total number of hours a worker puts in regularly. They can utilize the information to recognize the costs incurred by the company to accomplish a project and decide the details of the configuration of staff ideally needed for delivering the work on time.

And decide the configuration of employees ideally required for delivering the work on time.

It’s an advanced way to handle time, budgets, projects, and human resources in the company to improve productivity.

So do not delay more? I began with a full-time equivalent now.

Read more: 6 Promising Team Building Activities for Work Your Coworkers Would Love

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